Productivity Quiz - Inside Out Business Systems

Directions: Choose the items that apply to you in each question. Then rate your level of effectiveness for that answer. Get your results right away!

Managing Tasks and Projects

What is the most effective method(s) you use to organize tasks and projects?

Lists (paper or electronic)

Software (Outlook, Project Management Program, etc.)

Rely on memory

Combination of the above

How effective is the method in #1 in keeping you organized and productive?

Not at all effective

Slightly effective

Moderately effective

Very effective

Extremely effective

How often do you prioritize and plan tasks & projects?

Daily

Weekly

Whenever I'm feeling overwhelmed

Seldom or never

How effective is the method in #3 in keeping you organized and productive?

Not at all effective

Slightly effective

Moderately effective

Very effective

Extremely effective

How often do you delegate tasks & projects to others?

I have a staff or an assistant that I delegate tasks and/or projects to regularly.

I often feel overwhelmed with many tasks & projects and need assistance, but can’t afford to hire or train someone.

I don’t have a need to delegate right now.

How effective is the method in #5 in keeping you organized and productive?

Not at all effective

Slightly effective

Moderately effective

Very effective

Extremely effective

Managing Your Schedule

What method do you use to organize and keep track of appointments?

Planner or calendar (paper)

Electronic tool, software, or app

Rely on memory

Other or combination of the above

How effective is the method in #7 in keeping you organized and productive?

Not at all effective

Slightly effective

Moderately effective

Very effective

Extremely effective

How often do you double-book, miss, or are late for appointments?

Frequently

Occasionally

Seldom or never

10.

How much does your answer in #9 help or hurt your abilty to stay organized and productive?

Seriously hurts productivity

Somewhat hurts productivity

Neither hurts nor helps productivity

Somewhat helps productivity

Seriously helps productivity

11.

How often are you interrupted during a normal work day?

Several times a day

2 or 3 times a day

1 or 2 times a day

Seldom or never

12.

How much does your answer in #11 help or hurt your ability to stay organized and productive?

Seriously hurts productivity

Somewhat hurts productivity

Neither helps nor hurts productivity

Somewhere helps productivity

Serious helps productivity

Managing Daily Information

13.

I often feel overwhelmed by the amount of information I receive on a daily basis.

Yes

14.

How much does your answer in #13 help or hurt your ability to stay organized and productive?

Seriously hurts productivity

Somewhat hurts productivity

Neither hurts nor helps productivity

Somewhat helps productivity

Seriously helps productivity

15.

I have a system in place for processing incoming information (paper or electronic) and incorporating action items into my daily workflow.

Yes

16.

How much does your answer in #15 help or hurt your ability to stay organized and productive?

Seriously hurts productivity

Somewhat hurts productivity

Neither hurts nor helps productivity

Somewhat helps productivity

Seriously helps productivity

17.

How often do you include tasks & projects to accomplish in your daily schedule?

Daily

Weekly

A few times a week

Seldom or never

18.

How effective is the method in #17 in keeping you organized and productive?

Not at all effective

Slightly effective

Moderately effective

Very effective

Extremely effective

19.

How do you organize your email?

Email folders

Apply "rules" to incoming email (Outlook, Gmail, or other email software)

Other or combination of the above

No system

20.

How effective is the method in #19 in keeping you organized and productive?

Not at all effective

Slightly effective

Moderately effective

Very effective

Extremely effective

21.

How do you incorporate your email in with your daily workflow?

I keep emails I don’t want to forget in my In box

I print emails that require acion

I put emails that require action on my task list or refer to email folders

Other or combination of the above

22.

How effective is the method in #21 in keeping you organized and productive?

Not at all effective

Slightly effective

Moderately effective

Very effective

Extremely effective

23.

On average, how long does it take you to retrieve files or other information (both paper & electronic)?

1-2 minutes

5 minutes

Over 5 minutes

24.

How much does your answer in #23 help or hurt your ability to stay organized and productive?

Seriously hurts productivity

Somewhat hurts productivity

Neither hurts nor helps productivity

Somewhat hurts productivity

Seriously helps productivity

Goals

25.

Which of the statements below best describes your method of goal-setting?

I know what my goals are but I haven’t documented them

I have documented my goals but I don’t have a system for tracking them

I have documented my goals and I have a system for achieving them

I don’t have any specific goals

26.

How effective is the method in #25 in keeping you organized and productive?

Not at all effective

Slightly effective

Moderately effective

Very effective

Extremely effective

27.

How often do you achieve your goals within your desired time frame?

75% - 100%

50% - 75%

25% - 50%

0% - 25%

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